Here in the United States, the importance of the typical filing system is not something that should be discounted. After all, the type of filing system that is used can ultimately have a big impact on the overall success of the business or company – and the productivity of its employees. In many cases, paper filing systems, for instance, have become less than ideal for companies of all sizes and located all throughout the country.
For one thing, paper filing systems are far from time saving. Getting and using just one document can take as many as five minutes when a paper filing system is being utilized, whereas a system of digital document storage is much more efficient and takes mere seconds to load the proper file. In addition to this faxing can take as many as eight entire minutes to completely fax just one document, whereas you can send an email in much less time. After all, the average employee will send and receive as many as 133 emails not over the course of a month or a week but over the course of just one single day here in the United States alone.
Paper filing systems can also be hugely expensive to keep up and running. Take a look at the typical fax machine once again. Just one single fax machine will actually cost more than $6,000 to keep running throughout a single year – and many offices find that they need more than one fax machine. Email services, on the other hand, are more often than not going to be free, saving time as well as actual money through their usage.
Even just filing a single document – correctly, at that – can cost as much as $20 in labor. When a document is misplaced, the cost jumps to $120 in labor. And when the document is lost entirely and must be replaced, this cost can climb as high as $220 in labor. And documents are lost and misplaced far more frequently than the average person might realize, with more than 7% of all documents becoming lost and up to 3% being misplaced in the typical office space here in the United States. Not only does this make the lives of employees much more difficult, but it also greatly impacts the overall productivity of the workspace in question and is far from cost effective.
Therefore, it’s very clear to see that switching to digital storage solutions is more than ideal. However, the process of scanning on site can certainly be a tedious one, and a process that many a company balks at the thought of undergoing. Fortunately, a service that scans on site can help to make this process much easier – and fortunately, such a service that scans on site is now more available than ever before, as the demand for such a service that scans on site has grown quite considerably over the course of recent years.
A service that scans on site can fill a number of roles. For one, converting documents is likely to be the many purpose of any service that scans on site. In addition to this, converting microfiche is also something that a service that scans on site will be able as well as willing to do. These digital scanning services can help to streamline the process of becoming a digitized company, and spending money on a service that scans on site is likely to be more than worth it at the end of the day and all things considered. After all, the average company will save a lot of money simply by moving away from the typical paper filing system, making hiring a service that scans on site more than doable for may a business and place of work.
At the end of the day, the future is digital – at least when it comes to document storage for business and companies all throughout the country and likely beyond it as well. Hiring a service that scans on site can help to make this transition an easier one.